Office Assistant - Brno

  • Brno
  • Permanent contract – part time
  • According to experience

About this opportunity:

Simplity, an international consultancy company established in 2010, makes data intelligence simpler for companies of all sizes and enables them to meet their business objectives. We offer custom consulting services and solutions, specifically designed for data warehousing and business intelligence. This also includes the Accurity software suite, a comprehensive end-to-end data intelligence platform. Last but not least part of our Simplity family is Iconity, an international recruitment agency exclusively focused on the field of data intelligence. To support all our people and activities we are now searching for an Office Assistant. As the office Assistant you will provide a wide range of administrative support to the whole Simplity family, with specific focus on the office in Prague. The purpose of the job is to ensure smooth operation of the office and reception desk. You will share and split the agenda and responsibilities with your peer at the same position in our Prague office. The position is ideal for candidates who have great organizational and communication skills, love making people feel comfortable, are open to challenges, do not mind last-minutes changes, are flexible, and great team players.

What you can expect:

  • Daily, ensure the smooth operation of the office, kitchen, meeting rooms, and reception to make colleagues and visitors comfortable.

  • Maintain office supplies, equipment, and services for the office + communicate with suppliers.

  • Actively handle projects regarding office management and development.

  • Handle incoming and outgoing post mail, email, and phone communication.

  • Work closely with the HR team to support them in event organization and staff related activities.

  • Cooperate with HR on internal communication activities.

  • Process travel expenses for the employees including the logbook.

  • Manage petty cash and support company credit card expense processes.

  • Own travel arrangements for all staff (hotels, travel tickets, etc.).

  • Helping HR with the administration and reporting of training and development.

  • Ensure onboarding, staff changes, and leaving employee processes are followed.

  • Control and process monthly attendance records.

  • Maintain organizational charts and update internal documentation as requested.

  • Perform other administrative tasks as they occur.

Perfect job for you, if you have:

  • Ability to work independently and efficiently with minimal supervision.

  • Strong service orientation, confidence, professional, and pleasant style of communication.

  • Great organization skills and are reliable, able to multitask, and prioritize.

  • A can-do and pro-active attitude to deliver great service.

  • High professional and ethical standards with respect for confidentiality.

  • Knowledge of Microsoft Office applications especially Word and Excel.

  • Flexibility and ability to work under pressure.

  • Experience in a similar position is an advantage.

  • Excellent command of oral and written Czech.

  • Excellent command of oral and written English.

  • German language at level B1 or higher is a strong plus.

We recommend this role for:

  • Those who are a team player.

  • Those who have good interpersonal skills.

  • Those who prefer part time job (20 hours/week).

  • EU citizens or those that hold a valid visa, permit, or trade license with the right-to-work in the country that the position is based. This includes relevant work visas, residence permits, EU Blue Card, or a British national living in the EU with the correct UK Brexit withdrawal agreement documentation.

Recruitment Consultant

Anna Gabaľová

+420 606 021 605

I will be your partner on your path to a new career.

Expertise Guarantor

Jana Šufajzlová

I will check if your skills match the job requirements.

Interested?

Does this job offer sum up all that you've been looking for? Let us know and we'll be happy to help you get it.

If you don't have a LinkedIn profile, please send us your CV.

Agree to marketing follow-up

I hold a valid visa, permit, or trade license with the right-to-work in the country that the position is based.

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